Mar 20, 2016

CARES (Chennai Amateur Radio Emergency Services) GROUP - Proposed ARSI 2016 Chennai Field Day

Date : 16th & 17th April (Saturday/Sunday) 2016
Venue: Baker Farms , Anna Nagar , Achrapakkam , Kanchipuram Dist (3 kms from Melmaruvathur Temple)  

Below HAM’s joined the planning meeting held at BR Mathsya T.Nagar on 20th March Sunday
o   VU2MOA
o   VU2ABS
o   VU2VAU
o   VU3NKQ
o   VU3VWR
o   VU2CMR
o   VU2DRK
o   VU3GSL
·        Below points discussed and decided as follow-up action items:
o   Organising Team formed ( Would need more people to join/volunteer)
§  Chief Co-coordinator / Overall Event Lead – Raghav (VU3VWR)
§  Technical Team – Lead by Arvind VU2ABS / Deepan VU2DPN / Raghav VU3VWR + Others to volunteer & support
·        Responsible for all technical setup at field day site as well as manning stations
·        Proposed ideas / wish list discussed for HAM Station setup at site for field day
o   2 x HF Low Band Stations
o   2 x HF High Band Stations
o   1 X JOTA Station HF
o   1 x VHF Station
o   Satellite Radio / Digital
o   Orientation session for new HAM’s / SWL's between 4:00pm to 6:00pm on 16th Saturday
§  Logistics & Operations – Lead by VU2MOA Mohan / VU3GSL + Others to volunteer & support
·        Responsible for all filed day related field day site support arrangements  
·        Proposed ideas / wish list discussed for setup at field site
o   Transportation as of now each one takes care of their own , car pooling can be planned closer to date
o   Basic power supply
o   Additional batteries as needed
o   Provision for 3 to four stations across the 10 acre farm house
o   Apart from one residential building , Shamiana’s to be setup suitably across the property 
o   Basic facilities for water / washrooms / whatever available rooms - open areas for stay
o   Food arrangements (To be paid at venue individually need based)
§  Lunch on 16th afternoon
§  Tea / Coffee 16th Evening
§  Dinner on 16th Evening
§  Breakfast on 17th Morning
§  Lunch on 17th evening
o   Proposal to have a basic registration fee of Rs.100 for all participants including HAM’s/SWL’s.
o   Organising team members decided to contribute Rs.1000 each to Logistics team as advance fund
§  Event communications / PR & Publicity / Media – Lead by VU3NKQ Vipin + Others to volunteer & support
·        Responsible for all event related email / whatapp / other medium update communications
·        Creating marketing material for event and sharing it in all appropriate forums
·        Releases to media and trying to also bring in as many dormant HAM’s in Chennai together , new HAM’s , SWL’s to participate in the event 
Same recap also updates on , would like all to contribute their ideas / suggestions also and each of those sections we need more HAM's to volunteers on which portions of Technical / Logistics & operations / PR & Publicity can you join as a team members & support. 

Let's all work together to make this and best HAM field day event organised in Chennai in recent times. 

Thanks & Regards 

G.Vipin Shankar
Team Member 

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